Outpatient Records Room, Health Information Management
List of Services Provided
- Maintain and ensure accountability of all hard copy outpatient medical records.
- In-process and out-processing of Soldiers and mail-out of hard copy records to subsequent duty station.
- Retire outpatient medical records of Army Soldiers to the Army Record Processing Center.
- Retire all other hard copy medical records to the National Archives in accordance with regulation.
General Information
- Health Records may not be hand carried by the patient according to current laws and Department of Defense policy.
- When transferring, contact your servicing medical records room for instructions on how your medical records will be moved to the new location. Records are not transferred during out-processing. Military medical facilities may request transfer of medical records using DD Form 877 during in-processing at your next duty station. Have a copy of your orders and all amendments available during this time. Patients may request a copy of their records at any time and obtaining a complete copy is recommended if PCSing to a remote location for recruiting or other duties where a military treatment facility will not be located close to your location.
- Health records are retired three years after a patient’s last recorded clinic visit unless associated with an active duty tour as a Service Member or dependent.
- Dependent health records are archived in Saint Louis, MO.
- Active duty member health records are archived in San Antonio, TX.
Directions to HIM Outpatient Records Room:
We are located at Tripler Army Medical Center, Oceanside, A-wing, basement, in room 508 – G1A-508.
Hours of Operations
Monday thru Friday: 8 a.m. - 3:30 p.m.
Closed
Weekends and federal holidays
Forms:
DD 877 Out-processing
DD 877 In-processing